Centralized Office Assistant

Job Description

Part-Time (25 hours per week)

Reports to: Data Coordinator

Summary of Role:

This is the first point of contact for the church for many of our guests. Our assistant’s duties include offering administrative support across the organization, ordering supplies, welcome guests and greeting people who visit or have appointments. This position will also coordinate front-desk activities, including distributing correspondence and redirecting phone calls.

Primary Responsibilities and Duties

  • Greet and welcome guests as soon as they arrive at the office
  • Direct visitors to the appropriate person and office
  • Answer, screen and forward incoming phone calls
  • Ensure reception area is tidy and presentable, with all necessary stationery and material
  • Provide basic and accurate information in-person and via phone/email
  • Receive, sort and distribute daily mail/deliveries
  • Maintain office security by following safety procedures and controlling access via the reception desk (issue visitor badges)
  • Order front office supplies and keep inventory of stock
  • Inventory the stock of office supplies and toner for copiers at all campuses
  • Handle repair calls for service on machines
  • Order office water/stock fridge
  • Help input data into church database
  • Foster and champion a healthy staff culture by adhering to Emmanuel staff values and through a growing personal relationship with Christ

Job Skills and Requirements

  • Problem solving skills for incoming calls or guest and the ability to stay calm under pressure
  • Strong communication skills
  • Previous office experience preferred
  • Previous paid or volunteer experience at Emmanuel preferred
  • Successful completion of a background check
  • Ability to work with minimal supervision in a team-oriented environment
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